2.A Refugees: From Eligibility to Arrival
A.2 What resources and partnerships are required to process privately sponsored refugees?
(ii) Where is each processing step completed?
How Canada Does It
Processing of refugee sponsorship applications occurs both in Canada and overseas, depending on the processing step.
IDENTIFICATION OF A REFUGEE CASE may be completed in Canada or overseas. If sponsors already know whom they wish to sponsor, identification occurs in Canada. If sponsors seek to identify individuals to sponsor, identification may occur overseas, often through referral by a third-party organization like UNHCR.
ASSESSMENT OF THE SPONSOR’S ELIGIBILITY is completed by officers in a centralized processing office in Canada, called the “Resettlement Operations Centre in Ottawa” (ROC-O) This processing is done in Canada because it may require contact with sponsors and it does not require contact with individuals or organizations overseas.
INTERVIEW TO ASSESS THE REFUGEE APPLICANT’S ELIGIBILITY TO BE GRANTED PROTECTION IN CANADA occurs overseas where possible at the closest visa office to the refugee applicant.
INTERVIEW AND COLLECTION OF BIOMETRIC INFORMATION TO DETERMINE THE REFUGEE’S ADMISSIBILITY TO BECOME A PERMANENT RESIDENT occurs at locations overseas where possible; if additional information is required from screening partners, the case may be referred to offices in Canada to complete additional screening. For more information, see 2.A.6.
TRAVEL COORDINATION, including arranging travel documentation and all flight logistics is performed at overseas visa and International Organization for Migration (IOM) offices once a final decision has been reached. Refugees may need to obtain exit permits from their host State.
NOTIFYING SPONSORS of the refugee(s)’ arrival happens both at the overseas visa office and in Canada. The overseas visa office sends a Notification of Arrival Transmission to ROC-O, which in turn notifies the sponsors of the details of arrival.